How to Organize Effective Nursing Team Meetings

By Margery Pabst on Fri, Feb 21, 2014

nurse meetings

As the old adage goes, two (or more!) heads are better than one. Most of us believe that. But when it’s time to take on tasks or make decisions, we often forget to ask others for help. Why don’t we have a more organized approach when asking assistance from individuals and from our nursing teams? Especially since having support can mean the difference between burnout and balance.

To promote better teamwork, one best practice is to have 'meetings with a purpose.' Hold meetings that accomplish results and specify how team members will support each other. Keeping meetings short is also important in the busy world of healthcare. Your time is limited, so making every moment of the meeting count is crucial.

I encourage teams to have a set of steps for organizing and facilitating meetings. Leaders or managers should inform everyone on the team about these steps. These will guide your decision-making process and actions in an efficient and timely manner.

Here are my recommendations for productive team meetings:

Before the Meeting

  • Identify the decision(s) required by the end of the meeting.

  • Identify where support and coordination is required.

  • Each nurse can submit thoughts on these two topics before the meeting or can simply bring them to the meeting.

During the Meeting

  • State the purpose of the meeting. (i.e. “Today, we need to determine a better way to coordinate _______.” or “Since we are moving the storage to ______, we need to have a plan to utilize the new space.”)

  • Ask for ideas by ensuring everyone has a chance to contribute.

  • Write down all ideas on an easel or whiteboard.

  • Use criteria to make decisions. (For example, criteria like ease of use, better patient care and expense reduction are criteria.)

  • Ensure that everyone’s concerns and opinions are heard. (“I understand your concern about ______, but would you be willing to try a new procedure and then we can evaluate it again?”)

  • Identify how the team will evaluate decisions and procedures if evaluation is required.

  • Identify next steps. (i.e. next meeting? When decision will take effect? Who is responsible?)

  • Find time for fun. If your nursing team can find a few moments for fun and laughter at the end or before meetings, all the better!



2 COMMENTS

garsideamy12-at-gmail.com 8 months ago
Very informative article. This will really help me a lot. Thanks.

Kelly Slater 8 months ago
Well written, Margery. I think it is essential to start off the meeting with stating the purpose and the desired outcome. Also, incorporate fun into it. I realize not everything can be "fun", but inclusion of something light hearted puts everyone more at ease and can induce more interaction, suggestions and engagement.